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Document Management System

Sample

Module : Document Management

Structurally storing documents in electronic form, you can banish paper from your office, cut costs and make your employees more productive.

 

Make systematic and speedy search with definable search engine, and keep track of document historical versions. This helps you track down specific documents in seconds, view documents, edit and open history, and then let you distribute documents efficiently.

 

 

For Your Business

  • Reduce storage space. No lost files. Flexible retrieval. Flexible indexing. Faster search.

  • Control and improve document distributions. Improve internal operations.

  • Versioning and traceable document comments enable users to efficiently identify and retrieve documents of previous versions for recovery.

  • Check-in/Check-out locking avoids simultaneous editing and overwriting on the same document.

  • Read-write permission control for users and groups.

  • Spaces allocation for users.

  • Share files/folders with internal teams and to the public.

  • Track all time and activities of file changes, uploads, downloads, open, comments made, paths and users.

  • Search engine allows to flexibly establish any user-definable keywords in organized ways for custom search.

  • Documents can be created, edited and maintained offline.

 

 

Features

  • Sharing files privately and publicly, and instant distribution of documents to the public.

  • Documents creation and editing offline.

  • Documents with auto-versioning and historical comments made for better recovery selection. All deleted files and folders are recoverable.

  • User roles and groups assignment, space allocation, read/write control. Files with lock control of check-in and check-out for multi-user access.

  • User-definable keywords and flags be flexibly established in organized ways for custom search.

  • User activities log on files change, uploads, downloads, opening files, making comments, and others.

  • Counter on file indicates number of comments made.

  • Reminder list and multiple alarms for events with completion status.

  • Secure channel for your customers to access authorized data to achieve better customer relationship.

  • Multi-languages switching.

Document Management